Policies and Procedures
- Link to 2019 FCI rules (download for free) International Utility Dogs Regulations 2019
- Link to 2012 FCI rules (download for free) International Utility Dogs Regulations 2012
- PayPal charges - Transaction costs charged by PayPal will be rounded up to the closest $0.25 and added to each purchase. PayPal fees will not be charged to those using the service to make a donation.
- Posting of motions on the discussion board - The text of all seconded motions will be posted on the discussion board and the final roll call vote will be provided with the exception of situations specified by the bylaws.
Expectations of Members of the AWMA (implemented in 2007)
- Members are representatives of the AWMA and should strive to conduct themselves in an exemplary manner both on and off the competition field.
- At any event, any handler who conducts him or herself in an unsportsmanlike manner or engages in any other actions that are contrary to the best interests of the AWMA is subject to disciplinary action.
- At competitions and other events, handlers are responsible for their dog’s behavior during the entire event. They should not leave their dogs loose and unattended in the hotels. If not confined to their vehicles or crates, dogs should be on lead and under direct control of their handlers at all times. Handlers should clean up after their dogs when staying at hotels and at competition areas.
- It is inappropriate for members of the AWMA to transport their dogs under the guise of a service animal unless the dog truly is qualified to be a service dog and the handler requires the use of the dog in that capacity. Abusing the Air Carrier’s Access Act and the Americans with Disabilities Act constitutes fraud. Handlers who transport their dogs in this manner are subject to disciplinary action.
Link to copy of Member Expectations
- Qualification to hold office - As of August 27, 2007, all officers and candidates for office (including directors at large) that will sit on the Executive Board of AWMA be required to have titled a dog at the IPO 1, MR 1 or FR 1 level.
Responsibilities of Regional Directors
- Adhere to all requirements in Article IX of the by‐laws.
- Be a liaison to the executive board for all AWMA members and clubs in their region.
- Oversee trials in the region.
- Receive trial requests and approve the date (Article IX, section 3 of the by‐laws)
- Submit requests to Director of Judges for approval of the judges (ArticleIX, section3 of the by‐laws)
- Submit trial listings for inclusion on the website. Assist as needed in the establishment and organization of a regional trial.
- Participate as appropriate as a judge for affiliation trials.
- Function as the point person for local clubs
- Seek and approve submissions for new clubs, including information on whether the club should be admitted as a full member club (recruiting and assisting new clubs as per Article IX, section 3 and approvals as per Article V, Section1, a, vi and Article V, Section 1, c, ii and iv of the by‐laws)
- Submit new club applications to the executive board for a vote (see above by‐laws sections)
- Communicate with each club in the region that they are responsible for submitting their membership list to the secretary by Sept. 1 of each year
- Communicate with local clubs about the importance of having a representative at the national meeting to (1) ensur ea quorum and(2)to ensure that their voice is heard.
- Act as point of contact for presentation of letters at annual meeting for clubs that submit a waiver for holding the annual event (approval of waivers is by the Executive Board, of which the regional director is a member; Article V, section 1, v.)
- Monitor affiliate club progress toward admission as a full club (Article V, section 4)
- If AWDF Championship is in their region, over see the organization of a Malinois get together one evening of the trial
Link to copy of Regional director responsibilities
Policy for Maintaining Full Member Club Status and Eligibility to Vote at the Annual Meeting
- Club dues are payable in full by July 1 of each year with a grace period until August 1. If dues are not paid by August 1, the club will be removed from the club roster. No club that is delinquent in their dues is eligible to vote within their region.
- To maintain full member status in the AWMA each club must have hosted or have scheduled an AWMA IGP trial by October 1 of the year the annual general board meeting is held. This event must be held by December 31 of that same year. If a club cannot host a trial, they may use an event approved by their regional director as a substitute; this event must be scheduled by October 1 to be held by December 31. Examples of acceptable events are holding an AWMA training day (could be open to anyone), hosting a training seminar for participants from within and outside the club, hosting a club obedience and/or protection fun tournament, or conducting a fundraising event for the AWMA FMBB and/or FCI team members. Clubs must contact their regional director to ensure that their event meets the intent of this provision and it must be listed on the AWMA website. Any club that hosts the AWMA National IGP Championship is automatically exempt from hosting an event in the year following the championship. (revision of policy enacted November 2016)
- Under extenuating circumstances, a club can request a waiver to not hold any event from their regional director that is approved by the executive board. A club may not request a waiver in consecutive years.
- Clubs that have not scheduled an event as outlined in (2) above or requested a waiver prior to the annual meeting are ineligible to vote at the AWMA annual meeting. Clubs must also show evidence that their AWMA members are up to date with their dues to be eligible to vote.
- Failure to hold an annual event without acquiring a waiver by the end of the calendar year will result in the club being listed as an affiliate club. If an event is not held the next year, the club will be removed from the club roster.
- New clubs are exempt from end of year requirements only in the year in which they become members.
- With the assistance of the regional directors and AWMA treasurer, the AWMA secretary will maintain up to date records on each club to include correct club contact, date that new clubs are admitted to the AWMA, date of club dues payment, date and type of club event (trial or other authorized event), date of award of waiver (if appropriate), and confirmation of dues payment of club members.
Link to copy of Club Contract
AWMA Trial Info
- Hosting an AWMA Trial - Revised 2019. And as of 10/29/2010, any club that denies permission for AWMA apprentice judges to apprentice at their event will have their trial authorization revoked. Former versions: 3/5/2010 & 3/30/2012 & 2016
- Online trial and event authorization form - https://form.jotform.com/201067511394147
- AWMA BH/VT exam and Exam key - Effective January 2019
- AWMA Trial and Training Policy - Effective March 6, 2014
- Trial Score Sheets - Cover Sheet (Revised 2020) and Trial Scoresheets
- Judges' Sheets:
- Policy for funding for regional championships - Effective January 28, 2020, the AWMA will provide funding for regional championships up to $400 for judges expenses provided that receipts are provided at the end of the event.
- Trial Guidelines for Championship updated December 2017 .docx .pdf
- Contract for clubs hosting the AWMA National Championship - (Revised December 2019) As of August 11, 2008, a flat fee of $25 from each entry to the annual AWMA National championships be donated to a fund for the following year's national event. As of 2020, the base contribution from the AWMA will be raised to $5000.
- Policy on trophies at the AWMA National IPO Championship — Effective Jan. 31, 2014
- Entering the AWMA National IPO Championship - All FCI registered Belgian Shepherd Dogs with an AWDF recognized scorebook will be allowed to enter, along with any dog that has an AWMA issued AWDF scorebook that lists the dog as a Belgian Malinois, regardless of whether it is FCI registered or not. Handlers must be current and valid members of the AWMA (as approved July 20, 2011)
- Entering FH Championships held in conjunction with the AWMA National IPO Championship - For FH Championships held in conjunction with the AWMA National IPO Championship, all dogs with valid AWDF recognized scorebooks will be allowed to enter, provided that the handler has a current and valid membership in the AWMA. (as approved July 21, 2011)
AWDF General Information
- Payment for AWDF High Malinois Trophy - As of March 7, 2012, no vote is needed to authorize payment for this trophy.
- Reimbursement for delegate to AWDF meeting - The AWMA will budget up to $750 to help offset the cost for one delegate to the AWDF annual meeting, with expenses limited to airfare and car rental or mileage for personal vehicle and two nights’ hotel.
- Entering the AWDF Championship - To represent the AWMA at the AWDF Championship, you must be a current member of the AWMA and have an AWDF recognized scorebook. Any dog that has an AWDF recognized scorebook that lists the dog as a Belgian Malinois, regardless of whether it is FCI registered or not will be eligible to represent the AWMA. AWDF scorebooks are available through the AWMA.
- Support for AWMA members of the FCI IPO team: As of August 16, 2006, funds for the FCI IPO team (AWMA representatives) will be made available from the AWMA at a total of $500.00 to be split amongst them. Total includes donations from the membership with the difference made up by the treasury.
- Policy for AWMA members of the FCI IPO tem starting in 2019: See section below on support for the FMBB team.
- FMBB POINT SYSTEM Revised 02 2020
- Policy for Financial Support for AWMA IPO FMBB and FCI team members: Revised March 2018
This policy applies to the handler of the dog who will be participating in the FMBB (effective 2018) or FCI Championships (effective 2019).
All handlers who submit a declaration as part of the IPO team must adhere to the following conditions to be eligible for any financial sponsorship from the AWMA. For the FMBB, this includes payment of the FMBB entry fee and cost of the uniforms:
- The handler must have a current membership that was paid by July 1 of the membership year in which they declare (membership year runs from June 1 – May 31). Proof of compliance is a current AWMA membership card.
In addition, the handler must comply with one of the two items below:
- The handler is a current member of a full AWMA club in good standing from January 1 of the year prior to the date of the FMBB or FCI declaration to December 31 of that same year. This AWMA club must have held a trial or qualifying event in the same time period or have petitioned for and been granted a waiver from hosting an event at the prior annual meeting (see Article V, Section 1b, iv-v). Proof of compliance is an official AWMA club roster listing the handler’s name.
- The handler has competed (not just entered) with any dog at an AWMA trial (other than the AWMA National IPO Championship) in the same time period as (2) above. Proof of compliance is a copy of the scorebook with the handler’s name listed.
For both the FMBB and FCI championships, handlers will not be eligible for any funds raised by the AWMA if these conditions are not met. For the FMBB team, if proof of compliance is not provided with the declaration, the handler must submit payment for the FMBB entry fee (typically 100 Euros) along with their $250 deposit. Entrants will also be required to cover the cost of their uniforms if uniforms are purchased by the AWMA.
- Handlers at the FMBB event - Each handler will be allowed to enter the FMBB for only ONE of the three events in a given year, even in the unlikely event that a handler and dog team qualify for more than one event.
- To book an AWMA judge for a non-AWMA trial, please forward your request to the AWMA Director of Judges (see Officers and Committees)
- AWMA youth handlers who have applied for or renewed their free membership by July 1 of the same calendar year as the AWMA National IPO Championship will be eligible for a no cost entry to the event. The AWMA will compensate the host club for the cost of the entry. Effective July 20, 2016.
FMBB Declarations and Guidelines
2019 AWMA/FMBB IPO World Team Competitior Guidelines (Updated 11/27/2018):
- 2019 IPO World Team Regulations and Team Selection Criteria PDF
- Team Competitor/Member Guidelines PDF
- 2019 IPO III Declaration Form PDF
- Team Captain Guidelines PDF
AWMA/FMBB Agility World Team Competitor Guidelines (Updated 11/27/2018):
- 2019 Agility World Team Regulations and Team Selection Criteria PDF
- Team Competitor/Member Guidelines PDF
- 2019 Agility Declaration Form PDF
- 2019 Entry Qualification Form PDF
- Team Captain Guidelines PDF
FMBB Mondio Team Competitor Guidelines (Updated 11/27/2018):
- Mondio World Team Selection Criteria PDF
- 2019 Mondio World Team Declarations PDF
- Also see the US Mondio Ring Association Web Site for more information